Policies and internal regulations

• Integrated Management System Policy – a document describing the working standards for quality assurance, reduction of environmental impacts, health and safety at work and information security.
• PKN ORLEN Energy Policy – a document describing the approach to improving the Company’s energy performance, containing declarations on energy optimisation and ensuring energy security.
• Food Safety Policy at PKN ORLEN – a document describing the working standards for food safety.

• Environmental Monitoring Procedure – ensuring correct monitoring of air (imissions), wastewater, rainwater and snowmelt produced at fuel terminals, and groundwater on and in the vicinity of the Płock production plant site and on the fuel terminal sites, as well as identification and recording of key metrics of the the Responsible Care programme relating to environmental protection, health protection, process safety (including safety and distribution of chemicals) and work safety.
• Responsible Care Management Framework – management system compliant with the guidelines of the European Chemical Industry Council (CEFIC), providing support in the development of management systems implemented at the organisation. Adopted as a result of PKN ORLEN subscribing to the Declaration of Support for the ICCA Responsible Care Global Charter in 2007, it is a continuation of the Responsible Care programme that PKN ORLEN has been implementing since 1997.
• Integrated Permits – decisions issued for the IPPC installations of PKN ORLEN: refining units, petrochemical units, CHP units, CCGT units, wastewater treatment plants on the premises of the Płock production plant and the PTA plant and CCGT unit in Włocławek, specifying operating conditions that must be met for the units to be safe to the natural environment and people.
• CO2 Instruction on the Operation of the PKN ORLEN System for Carbon Dioxide Emission and Activity Level Monitoring and Reporting – wprowadzająca zasady terminowego i rzetelnego zamieszczania danych do informatycznego systemu monitorowania emisji CO₂ defines the rules for timely and reliable entering of data in the IT system for CO2 emissions monitoring implemented at the Company, including data on activity levels from each installation covered by free allowance allocations.
• Instruction Specifying the Rules for Calculating and Paying Charges for Air Emissions of Gas and Particulate Matter and Charges for Water Services at PKN ORLEN – a procedure put in place to introduce a uniform calculation methodology, improve the quality of data acquisition, and ensure timely and reliable transfer of data serving as the basis for calculation of the charges.
• Waste Management Procedure – defines activities related to recording, storage, collection and disposal of waste generated in refining, power generation, storage, auxiliary and security processes.
• Instruction Specifying the Rules for Packaging Management at Polski Koncern Naftowy ORLEN Spółka Akcyjna – a procedure put in place to ensure compliance with the requirements under the Act on Packaging and Packaging Waste Management and the requirement to report on actual packaging volumes.
• Internal Order on the Rules and Procedures for Managing Expenditures and Provision for Land Remediation and the Procedures for Remediation Projects at Polski Koncern Naftowy ORLEN Spółka Akcyjna – specifies rules for the financing and execution of remediation projects on PKN ORLEN sites.
• Instruction on the Operation of the LDAR System at Polski Koncern Naftowy ORLEN S.A. – describes implementation and maintenance of the leak detection and repair system in order to identify, monitor and reduce diffuse emissions of volatile organic compounds, and thus mitigate the environmental impact of the production plant in Płock and the PTA plant in Włocławek, reduce losses of raw materials and products, and improve process safety.
• Procedure for Identifying Environmental Aspects and Determining Material Aspects – defines the process of identification, determination of materiality and periodic reviews of environmental aspects as well as allocation of responsibility for these activities.
• Fulfilment of REMIT obligations by PKN ORLEN – this document sets out, in particular, the rules of conduct applicable to insiders and the procedure of disclosing inside information to the public.
• Rules of Conduct Relating to Regulations on Introducing Restrictions in the Supply and Consumption of Electricity in the Territory of the Republic of Poland – the objective is to safeguard the operations of PKN ORLEN if restrictions are imposed by the state authorities.
• Instruction on Forecasting and Balancing requirements for Energy Utilities – MEBiP for Organisational Units Located in Płock, the PTA Plant in Włocławek and External Customers – the goal is to keep a proper balance of consumption of energy utilities in specific areas of PKN ORLEN and by external customers connected to the power grid.
• Rules for Managing and Trading in Electricity and the Related Property Rights – this document sets out the rules for managing and trading in electricity and property rights at PKN ORLEN as part of GAHE (Active Energy Trading Platform). The regulation also applies to the ORLEN Group companies operating within GAHE.
• Rules for the Performance of the Energy Trading and Technical Operator Tasks – include processes involved in trading in electricity, property rights in certificates of origin for electricity, energy efficiency certificates, guarantees of origin, the related energy ranges and ancillary services
• Detailed Rules for Recognition of Qualifications Held by Persons Involved in the Operation of Power Equipment, Units and Networks at PKN ORLEN – include the types of work and positions, as well as power equipment, units and networks in the case of which the operator is required to have specific qualifications; the scope of knowledge required to obtain recognition of qualifications held by persons involved in the operation of power equipment, units and networks; and the qualifications verification procedure.

The Company holds valid certificates of compliance with ISO 9001:2015, AQAP 2110, ISO 14001:2015, ISO 45001:2018, ISO/IEC 27001:2017-06, ISO 50001:2018- 09, ISCC, KZRINiG and ZKP. These systems meet the highest international management standards and support the Company’s day-to-day efforts to ensure professional customer service and maintain top quality, safety, health protection, climate and environmental standards. The key ORLEN Group companies have Integrated Management Systems in place, which include an Environmental Management System implemented and maintained in accordance with the ISO 14001 standard as their integral part.

The Group companies also follow Integrated Management System/ Environmental Management System Policies, providing for an obligation to protect the environment, which includes pollution prevention and other specific obligations relevant to the operations of individual companies. These policies also include a requirement to comply with the law and other external and internal requirements identified in cooperation with our Stakeholders.

All systematic activities, in particular those which are material to the safety of people and the natural environment, are aligned with the ORLEN Group Strategy, which takes into account the aim to optimise technological processes, reduce greenhouse gas emissions, achieve climate neutrality and zero emissions, and comply with sustainable development principles.